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July 14, 2019 Agenda
SAULT STE. MARIE AREA PUBLIC SCHOOLS
876 MARQUETTE AVENUE
REGULAR MEETING, BOARD OF EDUCATION
Phone 906/635-6609
July 8, 2019
AGENDA
Where: Sault Area Middle School, 684 Marquette Avenue, 7:00 p.m.
I. CALL TO ORDER
A. ROLL CALL OF BOARD
Present:
Absent:
B. ADOPTION OF THE AGENDA
Recommendation: That the Board of Education move to adopt the agenda as presented (or
revised).
Motion by: Seconded by:
Yes: No:
C. ESTABLISHMENT OF BOARD MEETING DATES
The Board needs to establish its schedule of meetings for the 2019-2020 year.
Recommendation: That the Board of Education adopt the schedule of meetings for 2019-
2020.
Motion by: Seconded by:
Yes: No:
D. DESIGNATION OF PERSON FOR POSTING NOTICES OF BOARD MEETINGS
Judy Sirk has been the person designated for posting notices of board meetings in the past,
and is willing to continue in this capacity.
Recommendation: That the Board of Education designate Judy Sirk for posting notices of
board meetings.
Motion by: Seconded by:
Yes: No:
E. APPROVAL OF FORMAT FOR REGULAR MEETING AGENDAS 2019-2020
Following is a board meeting agenda format. This serves the purpose of establishing the
order for regular meetings.
I. CALL TO ORDER
A. Adoption of Agenda
B. Approval of Minutes
C. Business Report
II. PUBLIC COMMUNICATION
A. Audience Participation
B. Reports to the Board
III. ACTION ITEMS/BOARD REPORTS
A. Personnel
IV. ADMINISTRATION REPORTS
A. Superintendent Report
V. BOARD GOVERNANCE AND BOARD POLICY ISSUES
VI. FUTURE PLANNING
VII. ADJOURNMENT
Motion by: Seconded by:
Yes: No:
F. APPOINTMENT OF ELECTION CLERK
The Board Secretary has the option of appointing the Superintendent or any other
administrator as Election Clerk. This item does not take full board action, only an
appointment and administration of the Oath of Office, but it must be recorded in the board
minutes.
Recommendation: That the Board Secretary administer the Oath of Office to Superintendent
Timothy Hall.
"I do solomnly swear that I will support the Constitution of the United States and the
Constitution of this State, and that I will faithfully discharge the duties of the office of School
Election Administrator according to the best of my ability."
II. CONTINUE IN SESSION - REGULAR MEETING
A. APPROVAL OF MINUTES
Regular Meeting - June 10, 2019
Closed Meeting - June 10, 2019
Motion by: Seconded by:
Yes: No:
B. BUSINESS REPORT AND APPROVAL OF BILLS - Mrs. Michelle Bennin
Recommendation: That the Board of Education approve the June General Fund Bill List in
the amount of $2,178,769.80 and $13,921.27 for Food Services.
Motion by: Seconded by:
Yes: No:
III. PUBLIC COMMUNICATION AND CORRESPONDENCE
A. AUDIENCE PARTICIPATION
IV. ACTION ITEMS AND BOARD REPORTS
A. PERSONNEL - Superintendent Hall
New Hires
1. Stephanie Ranta - Administrative Assistant - Washington School
Recommendation: That the Board of Education approve the hiring of Stephanie
Ranta as Administrative Assistant for Washington School.
Motion by: Seconded by:
Yes: No:
2. Paige Gotham - Freshmen Volleyball Coach - Sault High School
Recommendation: That the Board of Education approve the hiring of Paige Gotham as
Freshmen Volleyball Coach for Sault High School.
Motion by: Seconded by:
Yes: No:
B. AUTHORIZE BORROWING - Mrs. Michelle Bennin
Recommendation: That the Board of Education approve the resolution to enable the district
to borrow funds to cover cash flow when necessary and authorize the Superintendent to
coordinate the execution of the paperwork.
Motion by: Seconded by:
Yes: No:
C. HIGH SCHOOL SCIENCE ROOM CABINETS - Mrs. Michelle Bennin
Recommendation: That the Board of Education award the bid for the high school science room
cabinets to Fairview Construction at a total project cost of $132,245.00 as presented.
Motion by: Seconded by:
Yes: No:
D. BUS PURCHASE - Mrs. Michelle Bennin
Recommendation: That the Board of Education approve the purchase of one, 2014
International (IC) 77 passenger school bus with approximately 48,000-50,000 miles
from Midwest Transit Equipment, Inc. for $45,627.00 as presented.
Motion by: Seconded by:
Yes: No:
E. POLICIES - Superintendent Hall
These policies were presented for their first reading at last month's meeting and are now
ready for action.
Policy 100 - Definitions
Policy 167.2 - Recording of District Meetings Involving Students and/or Parents
Policy 1422.01 - Drug Free Workplace
Policy 1430 - Leaves of Absence
Policy 2210 - Curriculum Developoment
Policy 2414 - Reproductive Health and Family Planning
Policy 3120 - Employement of Professional Staff
Policy 3120.04 - Employement of Substitutes
Policy 3430 - Leaves of Absence (Professional Staff)
Policy 4430 - Leaves of Absence (Spport Staff)
Policy 5200 - Attendance (Students)
Policy 6321 - New School Construction, Renovation
Policy 6325 - Procurement - Federal Grants/Funds
Policy 6605 - Crowdfunding
Policy 8400 - School Safety Information
Policy 8402 - Emergency Operations Plan
Policy 8500 - Food Services
Policy 8640 - Transporation for Field and Other District-Sponsored Trips
Recommendation: That the Board of Education approve the polices listed above as presented.
Motion by: Seconded by:
Yes: No:
V. ADMINISTRATION REPORTS
A. SUPERINTENDENT REPORT
VI. FUTURE PLANNING
August 12 - Regular Board Meeting - 7:00 p.m. - Middle School
VII. BOARD GOVERNANCE AND BOARD POLICY ISSUES
VIII. CLOSED SESSION - M.O.M.A. § 15.268, 8(c)
A. MOTION TO GO IN CLOSED SESSION
Recommendation: That the Board of Educaiton move into closed session in accordance
with the Michigan Oepn Meetings Act §15.268, 8(c), for strategy and negotiations.
Motion by: Seconded by:
Yes: No:
IX. APPROVAL OF CONTRACTS - Superintendent Hall
1. Bus Driver - MEA
Recommendation: That the Board of Education approve the one-year Bus Driver Bargaining
Unit Agreement as presented.
Motion by: Seconded by:
Yes: No:
2. Cooks - USW
Recommendation: That the Board of Education approve the one-year Cooks Bargaining Unit
Agreement as presented.
Motion by: Seconded by:
Yes: No:
3. Food Servers - USW
Recommendation: That the Board of Education approve the one-year Food Servers
Bargaining Unit Agreement as presented.
Motion by: Seconded by:
Yes: No:
X. APPROVAL OF COMPENSATION GUIDE - Superintendent Hall
1. Mid-Management Support Group
Recommendation: That the Board of Education approve the Mid-Management Support Group
Compensation Guide for 2019-2020 as presented.
Motion by: Seconded by:
Yes: No:
XI. ADJOURNMENT
Motion by: Seconded by:
Yes: No:
