March 9, 2020 Minutes

  SAULT STE. MARIE AREA PUBLIC SCHOOLS

SAULT STE. MARIE, MICHIGAN 49783

REGULAR MEETING, BOARD OF EDUCATION

Phone 906/635-6609

 

Minutes – Monday, March 9, 2020
 

150.     I.     CALL TO ORDER

President Smith called the meeting to order at 7:00 p.m. in the Sault Area Middle School, 684 Marquette Avenue.

 

The Pledge of Allegiance was recited.

 

  1. ROLL CALL OF BOARD

 

Board Members Present:  Melissa S. Pingatore, Daniel L. Smith, Christine M. Curtis, Jay D. Wilson

 

Board Members Absent:  Joseph A. Cochran, Martin R. Wolski, Esther L. Proulx

 

151.     B.     ADOPTION OF THE AGENDA

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education adopt the agenda as amended.

 

Add Item III. A. 2.  Tymberlee Goff - Administrative Assistant - Transportation Department

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

152.     C.     APPROVAL OF MINUTES

 

Regular Meeting – February 10, 2020

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education approve the February 10, 2020, regular meeting minutes as presented.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Abstain:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

153.     D.     BUSINESS REPORT AND APPROVAL OF BILLS – Mrs. Michelle Bennin

 

Mrs. Bennin requested payment for the February Bill Lists.  She reported the final payment of $154,500 was received for the Digital Literacy Pilot Project and the district’s administrative cost for that grant was $25,500. 

 

Mrs. Bennin reported the February revenues reflect a larger than normal increase due to the drawdown allowance for CTE Millage funds and the collection of the winter tax funds.

 

Mrs. Bennin reported administration is working on a second budget amendment that will be brought to the Board in April.

 

President Smith stated the Business Report was presented to the Finance Committee at its last meeting and there were no questions.

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education approve the General Fund Bill List in the amount of $1,994,114.35 for February, including $1,661.61 for the Food Service Bill List.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

 

PUBLIC COMMUNICATION AND CORRESPONDENCE

 

154.     A.     AUDIENCE PARTICIPATION

There was none

 

155.     B.     REPORTS TO THE BOARD

 

Mrs. Chevillot introduced the following top spellers and stated they did an awesome job representing the district.

 

1. District Spelling Bee – Mrs. Diane Chevillot

 

Mrs. Chevillot introduced Yuhan Hu, Grade 5 first place district and regional winner; Granger Desormeau, Grade 6 first place district and regional winner; and Zahraa Mahmud, Grade 6 second place district and third place regional winner. 6th Grade
1st Place- Granger Desormeau
2nd Place- Zahraa Mahmud
3rd Place- Alternate- Kyla Garland

 

The Board congratulated the students and thanked them for attending the meeting.7th Grade
1st Place- Brian Li
2nd Place- Honestei Beaudry
3rd Place- Alternate- Julius St. James

8th Grade
1st Place- Daniel DeNuccio- McShane
2nd Place- Allyson Marken
3rd Place- Alternate- Abby Walther

 

2.     Recognition

 

a.     Teacher of the Month (Julie Martin) – Mrs. Diane Chevillot

 

Mrs. Chevillot introduced Washington School Kindergarten Teacher Julie Martin and reported on her positive attitude, leadership role, assistance with successful PLCs, assessment teaching, multiple teacher mentoring, and assistance as principal relief that make her the outstanding teacher of the month.

 

Mrs. Martin was given a $50 Parker Ace Hardware gift certificate and a helpful Teacher of the Month t-shirt sponsored by Doug Laprade Agency Meemic Insurance and Parker Ace Hardware.

 

b.     Employee of the Month (Jesselyn Bourque) – Mrs. Diane Chevillot

 

Mrs. Chevillot introduced Washington School Intervention Specialist Jesselyn Bourque and reported on the many ways she goes above and beyond to support the educational and emotional needs of the students and their families.

 

Mrs. Bourque was given a $50 Parker Ace Hardware gift certificate and a helpful Employee of the Month t-shirt sponsored by Doug Laprade Agency Meemic Insurance and Parker Ace Hardware.

 

3.     Third Grade Reading – Mr. Edward Chevillot and Mrs. Amy Scott-Kronemeyer

 

Dr. Hall announced Mr. Chevillot and Mrs. Scott-Kronemeyer would report on Michigan’s third grade reading retention law which could impact students starting with this school year.

 

Mr. Chevillot reported the district immediately took additional steps back in 2016 to flex the elementary reading program to meet the upcoming requirements of the reading law.  He indicated staff began looking for students who might benefit from additional intervention strategies. 

 

Mr. Chevillot reported reading instruction was built into all of the core areas and MAP testing was/is administered three times a year.  He noted individual reading improvement plans are implemented within 30 days after the assessment.

 

Mr. Chevillot reported MEAP testing was replaced by the MSTEP a few years ago, and students are assessed quarterly on the ELA standards. 

 

Mr. Chevillot reported collaboration is necessary among the Parent/Guardian, Teacher, Principal, and Reading Recovery Specialist/ Paraprofessional to ensure the student will become a better reader.  He noted the Intervention Specialist records the test scores and Individual Reading Improvement Plans in Illuminate to document succession of progress and to share the goals.

 

Mr. Chevillot reported 65 students in third grade have Individual Reading Improvement Plans (IRIPs).  He indicated it can be difficult to determine how many additional students who are just above the lowest MSTEP score should have IRIPs due to the limited amount of resources available.

 

Mrs. Scott-Kronemeyer indicated the time involved with IRIPs by grade can be pretty massive in terms of adding it to everyday teaching.  She reported the following reading strategies and interventions are provided for those students who meet that criteria:  Leveled Literacy Intervention from A-Z, Grade 1 Reading Recovery, Summer School to help prevent the summer slide, daily What I Need (WIN) for all students in all core areas, After School Program supports, and social and emotional supports available by Intervention Specialists and Counselors.

 

Mrs. Scott-Kronemeyer reported the key component of the After School Program is to help students continue to build on their educational knowledge.  She noted the district has also increased providing information for parents at Kindergarten Roundup on how to work on language development.

 

Mrs. Scott-Kronemeyer reported the district contracts with the ISD for a Literacy Coach to work 72 days between Washington School and Lincoln School.  She indicated the Coach provides help for the teachers to work on developing increased literacy teaching skills on a teacher by teacher basis and adequately assess students and adjust PLCs.

 

Mrs. Scott-Kronemeyer reported on the activities teachers are working on for March is Reading Month.

 

Mrs. Scott-Kronemeyer reported there are some options surrounding the promotion and retention of the Grade Three Reading Law if a student does not meet the cut score. She indicated some of the Good Cause Exemptions are if retention is not in the best interest of the child, if the child’s home language is not typically English, and if a child already attended Junior Kindergarten or was previously retained.

 

Mrs. Scott-Kronemeyer reported all of the students who have been enrolled in the district from Kindergarten through grade 3 were flagged with an IRIP and should have had at least 2 years of intervention. 

 

Mrs. Scott-Kronemeyer reported Mr. Chevillot has reviewed all new third grade student files to confirm they did not have an IEP or IRIP from their previous school.

 

Mrs. Scott-Kronemeyer reported parents are contacted by the building principal and/or staff when a child receives a low ELA test score, so no parent should ever be surprised of the recommendation to retain their child.  She further confirmed that the district keeps the student’s IRIP through the higher grades to provide continued support. 

 

Mrs. Scott-Kronemeyer reported on the 30 day Good Cause Exemption steps and indicated the school officials meet with parents/guardians to discuss the good cause exemption 30 days prior to the start of school.  

 

Mr. Chevillot reported he has provided alphabet cards to families to help support student letter recognition.

 

Member Wilson indicated his experience with the Kindergarten program is that Mrs. Chevillot and Mrs. Herschell were/are very professional and it involves a lot of work at home.

 

Mrs. Scott-Kronemeyer reported a letter mat is provided to incoming Kindergarteners along with tips on easy and fun games to help develop learning and communication skills.

 

Mrs. Scott-Kronemeyer reported it is possible that 26 third grade students are likely to test non-proficient in their ELA component of the MSTEP, and 17 are of the district’s highest concern.  She noted 8 students have IEPs and 67 are qualified as at risk.  She reported all of the teachers and intervention specialist are aware of the students and their data.

 

Upon inquiry from Member Wilson, Dr. Hall confirmed the third grade reading law takes effect this school year.  

Mrs. Scott-Kronemeyer reviewed the communication and planning after student test scores are received.  She noted test scores are communicated at parent teacher conferences, but ultimately it is the parent’s choice to have their child retained.  She further reported that there is not enough interventions to cover all student who are not proficient if all parents chose not to have their child retained.

 

Mrs. Scott-Kronemeyer reported the district has a commitment to provide appropriate educational supports to enhance a students’ educational experience such as after school programming, field trips to LSSU for cultural related events, family nights, and various dances and assemblies.

 

Mr. and Mrs. Chevillot presented the Washington and Lincoln Schools March is Reading Month calendars that indicated additional reading activities throughout the month.

 

Member Pingatore positively reported on Mr. Brood’s efforts to support reading by providing a copy of his latest book and having a book signing event.

 

 

III.     ACTION ITEMS AND BOARD REPORTS

 

156.    A.     PERSONNEL – Superintendent Hall

 

Mrs. Amy Scott-Kronemeyer presented the following recommendation.

 

  1. Erika Chevillot – Title I Math/Reading Paraprofessional – Lincoln School

 

It was moved by Member Wilson, supported by Member Pingatore, that the Board of Education approve the recommendation to hire Erika Chevillot as Title I Math/Reading Paraprofessional for Lincoln School.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

Mr. Tom Nelson presented the following recommendation.

 

  1. Tymberlee Goff – Transportation/Maintenance Administrative Assistant – Sault Area Public Schools

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education approve the recommendation to hire Tymberlee Goff as Administrative Assistant for Sault Area Schools Transportation/Maintenance Department.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

157.     B.     FIRE ALARM REPLACEMENT BID – Mrs. Michelle Bennin

 

Mrs. Bennin reported U.P. Engineers & Architects drafted the Request for Proposal and participated in the post bid discussions from the four bids received.  She stated after a thorough review, the recommendation is to award the Lincoln School and Washington School replacement fire alarms and lockdown strobe lights for all schools to J. Ranck Electric.  Mrs. Bennin stated the funds would come out of the capital project budget and the work is scheduled to be completed before the next school year.

 

It was moved by Member Curtis, supported by Member Pingatore, that the Board of Education award the fire alarm replacement and strobe light bid to J. Ranck Electric for a not to exceed total project amount of $128,840.00.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

158.     C.     OVERNIGHT TRAVEL REQUEST – Mr. Greg Rambo

 

Mrs. Lussier reported on the overnight travel request for 25 students and advisors to attend the Skills USA Leadership Conference in Grand Rapids.

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education approve the overnight travel for students in the Criminal Justice, Welding, Construction, Drafting, and Machining programs to participate in the Skills USA State Leadership and Skills Conference in Grand Rapids.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

159.      D.     OVERNIGHT TRAVEL REQUEST – Ms. Heather Hopkins

 

Ms. Hopkins reported on the number of grade 8 students and their chaperones who were planning to ride a bus ride to Detroit then fly out to Washington D.C. for the 4 day 3 night trip.  She noted the student cost is $1,700 and students who cannot afford to pay for the trip can apply for a scholarship with the travel company.  She confirmed the school does not know how a student’s travel is paid and the scholarship is between the travel company and the student.

 

Ms. Hopkins acknowledged concern for traveling with the Caronavirus, but indicated the slightly accelerated cost of the trip coverers access to on-site doctors and medical staff, an alternative itinerary if necessary, or a possible refund.  She confirmed Dr. Hall has worked with the WorldStrides travel company and it is reputable and safe.

 

It was moved by Member Wilson, supported by Member Pingatore, that the Board of Education approve the overnight travel for Grade 8 Social Studies students to Washington D.C. as presented.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

160.     E.     POLICIES – Superintendent Hall

 

Superintendent Hall indicated he had not received any questions on the following policies science last month’s meeting.

 

Policy 1615        Use of Tobacco by Administrators

Policy 2410        Prohibition of Referral or Assistance

Policy 3215        Use of Tobacco by Professional Staff

Policy 4215        Use of Tobacco by Support Staff

Policy 5512        Use of Tobacco by Students

Policy 7434        Use of Tobacco on School Premises

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education approve the policies listed above as presented.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

161.    F.     GIFTS & DONATIONS

 

  1. JoAnn Fabrics & Crafts donated discarded items to Washington and Lincoln Schools for educational purposes.

 

  1. War Memorial Hospital Employees donated $530 to outstanding student lunch accounts.

 

It was moved by Member Curtis, supported by Member Wilson, that the Board of Education accept the above donations with thanks and appreciation.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

162.    G.     SUPERINTENDENT EVALUATION – Ms. Melissa Pingatore

 

Member Pingatore reported Dr. Hall’s overall rating is effective, his efforts appreciated, and they are comfortable with his leadership and the direction of where the district is going.

 

It was moved by Member Curtis, supported by Member Pingatore, that the Board of Education approve the Superintendent’s evaluation as presented.

 

President Smith congratulated Dr. Hall.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

163.    IV.     ADMINISTRATION REPORTS

 

  1.  SUPERINTENDENT REPORT

 

There was no report.

 

 164.    V.     BOARD GOVERNANCE AND BOARD POLICY ISSUES

 

Member Curtis reported she was very appreciative of the business that sponsored a bus for the girls’ basketball game on Tuesday.

 

Upon inquiry from Member Wilson, Superintendent Hall indicated the Sault High Swim Team has been using the LSSU pool without an appreciable reduction of participants. 

 

President Smith confirmed the high school pool has been sitting empty.

 

Superintendent Hall reported he does not anticipate addressing the extensive pool repairs for the foreseeable future considering the list of immediate repair/replacement items such as the fire alarms, lock down strobe lights, roof repairs, and brick and siding replacement.  He noted administration does not feel comfortable making a recommendation nor feels a bond would successful.  He stated he would proceed under the Board’s recommendation

 

Upon inquiry from Member Curtis, Superintendent Hall reported Mr. McCready has indicated some of the classrooms at the high school are a little warmer or cooler than he wished even with the new boilers, but he thinks the company is doing a good job in making the necessary adjustments.

 

Upon inquiry from Superintendent Hall, Mr. Tom Nelson reported the boiler company was in last week to adjust the wiring, and he feels everything is working fine at this point.

 

165.    VI.    FUTURE PLANNING

 

President Smith reviewed the following events.

April 8 – Regular Board Meeting – Middle School – 7:00 p.m.

April 27 – Annual Board Meeting – JKL Bahweting School – 7:00 p.m.

April 28 – Budget Presentations – Middle School – 4:30 & 5:30

May 11 – Regular Board Meeting – Middle School – 7:00 p.m.

June 8 – Regular Board Meeting – Middle School – 7:00 p.m.

 

Upon inquiry from Member Wilson, Superintendent Hall confirmed the public notice would be made for the annual April 22 meeting.

 

Dr. Hall stated there would not be any action taken after the closed session except to adjourn the meeting.

 

Member Curtis thanked Ms. Hopkins for supervising the annual D.C. trip over the years. 

 

166.     VII.     CLOSED SESSION – M.O.M.A. §15.268, 8(c)

 

It was moved by Member Wilson, supported by Member Curtis, at 7:57 p.m. that the Board of Education go into closed session in accordance with the Michigan Open Meetings Act §15.268, 8(c), for strategy and negotiations after a short break.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

The Board went into closed session at 8:00 p.m.

 

167.     VII.     ADJOURNMENT

 

There being no further business to come before the Board at 8:15 p.m., it was moved by Member Curtis, supported by Member Wilson, that the meeting be adjourned.

 

Yeas:  Pingatore, Smith, Curtis, Wilson

Nays:  None

Absent:  Cochran, Wolski, Proulx

Motion Carried.

 

________________________________

Daniel L. Smith, President

________________________________

Melissa S. Pingatore, Board Secretary

________________________________

Judy L. Sirk, Recording Secretary