May 18, 2020 Minutes

SAULT STE. MARIE AREA PUBLIC SCHOOLS

SAULT STE. MARIE, MICHIGAN 49783

SPECIAL MEETING, BOARD OF EDUCATION

Phone 906/635-6609

 

Minutes – Monday, May 18, 2020

 

178.    I.     CALL TO ORDER

 

President Smith called the meeting to order at 7:00 p.m. via electronic meeting   https://eupschools.zoom.us/j/555099076

 

A.     ROLL CALL OF BOARD

 

Board Members Present:  Daniel L. Smith, Christine M. Curtis, Esther L. Proulx, Jay D. Wilson, Melissa S. Pingatore, Martin R. Wolski

 

Board Members Absent:  Joseph A. Cochran

 

President Smith removed item III. D. Chromebook Replacement

 

Superintendent Hall indicated the removal of the chrome book replacement item was due to the timing of reimbursable usage expenditures of the CARES Act.

 

179.    B.     ADOPTION OF THE AGENDA

 

It was moved by Member Curtis, supported by Member Proulx, that the Board of Education adopt the agenda as revised.

 

Removed item III. D. Chromebook Replacement

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

180.    C.     APPROVAL OF MINUTES

 

Regular Meeting – March 9, 2020

Closed Meeting – March 9, 2020

Regular Meeting – April 13, 2020

 

It was moved by Member Curtis, supported by Member Proulx, that the Board of Education approve the minutes listed above.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

181.    D.     BUSINESS REPORT AND APPROVAL OF BILLS – Mrs. Michelle Bennin

 

Mrs. Bennin reported federal drawdowns were made and business was usual for April.

 

Mrs. Bennin reported the district recognized a savings of $22,000 on custodial services and $27,000 in utilities due to the closure and boiler up-grade. 

 

President Smith indicated it was nice to see the efficiencies of the high school boiler upgrade.

 

Mrs. Bennin reported the cash balance was in a fiscally healthy position at $4,626,341, and it is higher than last year’s balance at this time.

 

President Smith indicated the report was reviewed at the last Finance meeting and there were no questions.

 

It was moved by Member Wolski, supported by Member Curtis, that the Board of Education approve the General Fund Bill List in the amount of $1,951,901.05 for April, including $1,638.20 for the Food Service Bill List.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

     II.     PUBLIC COMMUNICATION AND CORRESPONDENCE

 

182.    A.    AUDIENCE PARTICIPATION

 

Superintendent Hall announced the process for audience participation.

 

There was no comment.

 

          B.     INDIAN EDUCATION PROGRAM - Mrs. Amy Scott-Kronemeyer

 

Mrs. Scott-Kronemeyer reported because of the COVID restrictions placed on gatherings, this meeting enabled her to provide the Indian Education Program Report.

 

Mrs. Scott-Kronemeyer stated the Impact Aid performance data and building and program highlights were presented at the January board meeting.  She reviewed the purpose of Impact Aid was to assist United States local school districts that have lost property tax revenue due to the presence of tax-exempt Federal property, or that have experienced increased expenditures due to the enrollment of federally connected children, including children living on Indian lands.

 

Mrs. Scott-Kronemeyer confirmed the 2020-21 Impact Aid grant application had been submitted.

 

Mrs. Scott-Kronemeyer reviewed the Impact Aid Components of Payments for Federal Property (Sec. 7002), Basic Support Payments (Sec. 7003b), and Children with Disabilities Payments (Sec. 7003d)

 

Mrs. Scott-Kronemeyer stated the purpose of the program is to address the unique cultural, language and educationally related academic needs of American Indian and Alaska Native students.

 

Mrs. Scott-Kronemeyer presented Impact Aid data and corresponding funding for the past 5 years on the number of children with disabilities residing on eligible federal properties including those who have a parent on active duty, children who live on and parents that work on eligible federal property, children who reside on eligible federal property, but parents do not work on federal property, and children who do not reside but have a parent that works on eligible federal property. 

 

Mrs. Scott-Kronemeyer explained the Indian Education Formula Grant process and how the data is collected and verified on an annual basis.  She reported the Indian Parent Advisory Committee meets monthly to review the data on all Native American students to ensure that the comprehensive plan for meeting the needs of the Indian children is being administered.

 

Mrs. Scott-Kronemeyer reported the grant funds supplement the regular school program by meeting the culturally related academic needs of Indian children.  She noted the projects help sharpen their academic skills, assist students in becoming proficient in core content areas, and provide an opportunity to participate in enrichment programs that would not otherwise be available.

 

Mrs. Scott-Kronemeyer cited the legislation and regulations associated with the grant. 

Mrs. Scott-Kronemeyer reviewed the following areas in which the district works to accomplish the program objective of enabling American Indian and Alaska Native students to progress at rates similar to those for all students in achievement to standards, promotion, and graduation.

  • Increase the percentage of American Indian students who score at or above basic level in reading and math on NAEP.
  • Increase the percentage of American Indian students who scored at or above basic level in reading and math on State Assessments.
  • Increase graduation rate of American Indian students
  • Decrease chronic absenteeism

 

Mrs. Scott-Kronemeyer reported that even though student enrollment has been decreasing in the district, the amount of students identified as American Indian remains very consistent.

 

Mrs. Scott-Kronemeyer reported on the number of Native American or Alaska Native students with 506 cards and the allocation associated with that over the past 8 years.

 

Mrs. Scott-Kronemeyer reported on the following 2019 performance and growth data by white and Native students:

  • NWEA MAP Math data for students in Kindergarten through grade 10.
  • NWEA MAP Reading for students in Kindergarten through grade 10.
  • NWEA MAP Science 2019 for students in Grades 3 through 10.
  • M-STEP Math for students in grades 3 through 7.
  • M-Step ELA for students in grades 3 through 7.
  • PSAT Math and ELA for students in grade 8.
  • PSAT Math and Reading for students in grade 9.
  • PSAT Math and EBR for students in grade 10.
  • SAT Math and Reading for students in grade 11.

 

Mrs. Scott-Kronemeyer reported there was very little disparity on most all of the MAP math and reading levels, but the rate of growth in reading starting in grade 7 could be increased overall.

 

Mrs. Scott-Kronemeyer reported there wasn’t as much of a growth rate in 9th grade science, but it was based on a new curriculum and they had not had a full year of that instruction at the time of testing.

 

Mrs. Scott-Kronemeyer reported the M-STEP Assessment for math is conducted in the spring so this year the students would not be tested because of the pandemic closure.

 

Mrs. Scott-Kronemeyer reported even though the M-STEP 2019 ELA Native American score was lower, it still was higher than the state score.

Mrs. Scott-Kronemeyer reported that even though the curriculum for PSAT 2019 Math in grade 8 switched last year, she was very please how the students performed in all areas.

 

Mrs. Scott-Kronemeyer reported the data for the PSAT 2019 Math and Reading for grade 9 was split out between female and male because national data is showing males have the lowest graduation rate in the country and the district is carefully watching that indicator.

 

Mrs. Scott-Kronemeyer reported the PSAT 2019 Math and EBR data for Malcolm students in grade 10 is missing because there wasn’t enough students who took the test.  He noted concern for the need to have Malcom students receive SAT prep between grades 10 and 11 to help change the outcome in the future.

 

Mrs. Scott-Kronemeyer indicated concern for the SAT 2019 Math and Reading data that is broken out by female and male.

 

Mrs. Scott-Kronemeyer reported the Every Student Succeeds Act defines  chronic absenteeism is when a student missed more than 50% of school day to count as an absence which makes them absent more than 10% of available days. 

 

Mrs. Scott-Kronemeyer reported she wasn’t concerned with the 2018-19 average daily attendance, but the chronically absent data confirms how busy the Native American and At Risk Advisors are with trying to keep students in school. She highlighted the great work the Native American Advisors did in working with the students and families prior to having them referred to court per the county truancy protocol.

 

Mrs. Scott-Kronemeyer reported the graduation numbers are good, but they do not accurately reflect the additional number of students who go an additional year or two to graduate.

 

Mrs. Scott-Kronemeyer thanked the following program committee members for their commitment to the program and community and noted they are always seeking additional members: Sandy Sawyer, Tan-A Hoffman, Lindsey Gregg, Brenda Cooper, Brittany Gillett; Students: Alyssa Morley and Paige Cushman.

 

Mrs. Scott-Kronemeyer thanked the following program staff for their wonderful dedication and commitment:  Ann Schmit, Erika Laitinen-Odbert, Jennifer Blair, and Symantha Morley.

 

Mrs. Symantha Morley reported on the elementary Native American program.  She indicated she has spent most of her time assisting students in grades 2 through 4 at Lincoln School who were in need of a lot of one on one academic and emotional support.  She noted she also helps proctor make-up tests, assists students in becoming organized, reinforces good behavior, supports diabetic students, incorporates cultural awareness, and finds ways to support overall academics at the elementary level. 

 

Mrs. Erika Laitinen-Odbert reported she works with middle school students to provide academic, emotional, behavioral, and attendance supports, weekly or monthly student progress reports, and communicates regularly with parents on attendance.  She noted she works on the SAMS Family Fun Night and with cultural awareness.

 

Mrs. Ann Schmit reported on the academic, attendance, and behavioral supports she assists Malcolm High School students with.  She stated she coordinates Flex Fridays, prepares progress reports, calls parents on poor attendance, assists with work and college applications and try to help students stay focused and engaged with school.

 

Mrs. Schmit reported she is trying to help some students work through the pandemic quarantine, but it is not easy without fact to face contact, and sometimes school is the safest place for them.

 

Mrs. Scott-Kronemeyer reported on the number of students who receive intervention services at Malcolm and take Sault High CTE classes.

 

Mrs. Scott-Kronemeyer reported Malcolm BIE and tribal funding support three paraprofessionals in Math, Reading and Science, Positive Behavior and Intervention Supports, homeless student resources, and would have supported a field trip if not for the quarantine this year.

 

Mrs. Jennifer Blair reported on the academic, attendance, social, and emotional intervention services she assists Native American students with at the high school.  She reported there are 2 reading and 4 math support classes that students can take.  Mrs. Blair reported she helps reinforce positive choices and assists with cultural activities, and the annual Native American recognition and graduation ceremonies.

 

Mrs. Scott-Kronemeyer reported on the number of Native American and white students by grade level who took advanced classes and/or were enrolled in a CTE program at Sault High.  She also reported on the number of Native American and white students who received intervention and SAT Prep services.

 

Mrs. Scott-Kronemeyer reported she is focusing staff on vertical alignment, highlighting the local Native American culture, and providing services to protect students.  She indicated what the program plans were for next year to increase student achievement, increase the graduation rate, decrease chronic absenteeism, continue with professional learning and growth for all staff, and continue to offer a multi-tiered system of supports for all students. 

 

Upon inquiry from Mrs. Scott-Kronemeyer, there were no questions.

 

III.       ACTION ITEMS AND BOARD REPORTS

 

183.    A.      PERSONNEL – Superintendent Hall

 

Dr. Hall presented the following recommendation.

 

New Hires

  1. Crystal Hall – Bus Driver – Sault Area Public Schools

 

It was moved by Member Curtis, supported by Member Pingatore, that the Board of Education approve the recommendation to hire Crystal Hall as part time Bus Driver for Sault Area Public Schools.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

184.    B.     EUPISD BUDGET PROPOSAL FOR 2020-2021 – Superintendent Hall

 

Dr. Hall reported on the annual requirement to support or disapprove the EUPISD proposed budget.  He indicated his recommendation was to support the 2020-21 budget.

 

It was moved by Member Wolski, supported by Member Curtis, that the Board of Education support the proposed EUPISD budget for 2020-2021 and submit the resolution.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

185.    C.     FOOD SERVICE ONE-YEAR CONTRACT RENEWAL – Mrs. Michelle Bennin

 

Mrs. Bennin reported the Food Services contract is monitored by the state and the district is allowed to renew the contract annually for four consecutive years before seeking new proposals. 

 

Mrs. Bennin reported the contract contains a one percent increase for administration and management fees, and the district has been pleased with the relationship with the director and overall services.

 

Upon inquiry from President Smith, Mrs. Bennin confirmed the increase was not mandated by the state.

 

Member Curtis thanked Mrs. Bennin for including the number of students who utilize the food service program, and indicated it was nice to see an increase in student utilization as that was one of the Board’s goals.

 

It was moved by Member Proulx, support by Member Wolski, that the Board of Education approve a one-year contract renewal with Chartwells for food services effective July 1, 2020, as presented.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran

Motion Carried.

 

186.    IV.     ADMINISTRATION REPORTS

 

A.     SUPERINTENDENT REPORT

 

Superintendent Hall reported the installation has begun on the district’s lock down strobe light project and new fire alarm systems.  He noted the company is working 4, 10-hour shifts until completion.

 

Superintendent Hall reported Mrs. Talentino would report at the June or July meeting on the biannual MIPHY survey given to students in grades 7, 9, and 11.   He indicated there were some intriguing areas in the report.

 

Superintendent Hall reported Meijer store donated a $500 gift card for help with our food distribution packets.

 

Superintendent Hall reminded the Board that Mrs. Talentino was also the recipient of a $2,500 grant that she uses to assists students in preparing for their SAT and higher education opportunities.

Superintendent Hall reported the district received a $25,000 request for Sault Tribe 2% money to assist with repairs and improvements to the Athletic Field House. 

 

Superintendent Hall reported on the Sault High May 22 Senior Recognition Activities and July 4-10 Graduation Events due to the ongoing Covid-19 concerns.  He thanked Downtown Development Director Justin Knepper, local businesses, and Art Teacher Anne Beaulieu for arranging the senior art projects to be displaced throughout the downtown.

 

Superintendent Hall stated he was very pleased with Mr. McCready and the high school team who developed the plan to recognize this year’s graduates.

 

Mrs. Sawyer reported she was almost finished with the plans to recognize Malcolm High School graduates.

 

Upon request from President Smith, Superintendent Hall reported he would follow-up with them on if there is going to be a graduation party.

 

187.    V.     FUTURE PLANNING

 

President Smith indicated he hoped the gathering restrictions were removed by June 8 so the meeting could be held at the Middle School. 

 

June 8 - Regular Board Meeting - Middle School - 7:00 p.m.

 

188.    VI.     BOARD GOVERNANCE AND BOARD POLICY ISSUES

 

Member Curtis inquired on the expectations of the Board to participate in the July graduation events.  Superintendent Hall reported a formal concept had not yet been developed, but he would inform them of the details.

 

Upon inquiry from Member Curtis, Mr. Eric Galer indicated the technology department installed around 100 Wi-Fi hot spots throughout the EUPISD area and they have had limited student usage.  Superintendent Hall reported he was not sure of what the length of student accessibility after the school year. 

 

Upon inquiry from Member Curtis, Superintendent Hall reported the district would continue to provide food to students through June 5, but due to the state’s uncertainties, he could not confirm anything past that date.

 

Upon inquiry from President Smith, there were no questions.

 

Superintendent Hall announced there would not be any action items after the closed session except for adjournment.

 

189.    VII.     CLOSED SESSION – M.O.M.A. §15.268, 8(c)

 

It was moved by Member Curtis, supported by Member Pingatore, that the Board of  Education move into closed session after a short break at 8:08 p.m. in accordance with the Michigan Open Meetings Act §15.268, 8(c), for strategy and negotiations.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran                          

Motion Carried.

 

The Board returned to open session at 8:38 p.m.

 

190.    VIII.     ADJOURNMENT

 

With no more business to come before the Board at 8:38 p.m., it was moved by Member Wolski, supported by Member Curtis, that the meeting be adjourned.

 

Yeas:  Smith, Curtis, Proulx, Wilson, Pingatore, Wolski

Nays:  None

Absent:  Cochran                          

Motion Carried.

 

Dr. Hall thanked the Board for their patience and ability with on line meetings. 

 

President Smith thanked everyone for their time.  Member Pingatore wished everyone a good night.

 

 ________________________________

Daniel L. Smith, Board President

________________________________

Melissa S. Pingatore, Board Secretary

________________________________

Judy L. Sirk, Recording Secretary