District Charge Policy

  • District Meal Charge Policy and Procedures

    Effective July 1, 2017


    The Sault Area School District recognizes that healthy, nutritious meals are an important component to student readiness and ability to learn. To be in compliance with Federal Regulations, the Food Service Program is a self-supporting fund that shall not have a negative balance at the close of a fiscal year. Parents are responsible to monitor their child(ren)’s account balances and to make payments appropriately.


    To be fair and equitable and in order to ensure compliance of all who participate in the school meals program, the policy establishes procedures for the methods of payment, charge availability and collection methods.

    The Food Service Program will use widespread publicity of the District Meal Charge Policy & Procedures as necessary to ensure parents understand the limit to the number of meals charged and the action in place once the limit is exceeded. Letters home, newsletter reminders, announcements, phone calls will be some of the publicity used to educate parents on this policy.


    Adults are not permitted to charge meals. USDA’s Agreement to Administer the Federally-funded Child Nutrition Program states “Child Nutrition Funds may not be used to support or supplement adult meals or snacks.”


    Negative Balance Threshold


    Elementary Students (K-5)

    Will be allowed to charge up to $7.80 (the dollar equivalent of 3 meals.)


    Middle School Students (6-8)

    Will be allowed to charge up to $5.90 (the dollar equivalent of two meals). Snack Bar charges are not allowed. Students must have money in their account or have cash to purchase snack bar items.


    High School Students (9-12)

    Will not be allowed to charge any school meals causing their school lunch account to go into a deficit balance.


    Consequences of Negative Account Balances

    Once balance notices have been sent out, parents will have five (5) days to pay or make payment arrangements. Students will be unable to participate in the breakfast or lunch program until the balance is paid or an arrangement to pay the balance is made.


    Notification Steps 

    Sault Area Schools uses a variety of Notification reminders to parents:

    • Automated notifications are made to all participating families with $5.00 or less in their account each Tuesday Evening.
    • Automated notifications will also be made to families with a negative balance again on Wednesday evening.
    • Balance notices will be sent home weekly to families at the elementary level with $5.00 or less in their accounts.
    • Students are veberally reminded of their lunch balance daily.
    • Students that continuously run a negative balance will be referred to the school principal for help in collecting the account balance.


    Payment Methods 

    • PayForIt.net makes it easy to make payments. Once your account is set up, you can deposit money, check your child’s balance, set up recurring payments and reminder alerts. Typically the money appears in your child’s lunch account within 2 hours.

    • Payments can be made by check or money order and be sent to school with your student, or mailed to Sault Area Schools, Food Service Department, 904 Marquette Avenue, Sault Ste. Marie, MI 49783

      Questions: Contact Brenda Garland, Food Service Director at 632-5656 or bgarland@eupschools.org

      USDA Nondiscrimination Statement
      In accordance with Federal Law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)
      Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible State or local Agency that administers the program or USDA’s TARGET Center (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information is available in languages other than English.
      To file a complaint alleging discrimination, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html or at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866)632-9992. Submit your completed form or letter to USDA by:

      Mail: U.S. Department of Agriculture
      Office of the Assistant Secretary for Civil Rights
      1400 Independence Avenue, SW
      Washington, D.C. 202-50-9410